HarmENT Privacy Policy – How We Protect Your Personal Data

Introduction

At HarmENT, your privacy is our top priority. We take the protection of your personal data very seriously. This HarmENT Privacy Policy outlines how we collect, store, and use your personal information when you visit our website, harment.co.uk, interact with our services, or apply for a position with us. At HarmENT, we are committed to ensuring your privacy is maintained and that your personal information is safeguarded in compliance with relevant data protection laws, including the General Data Protection Regulation (GDPR) and the Data Protection Act of 2018.

This HarmENT Privacy Policy explains how we work with third-party providers, how we manage data security, and the steps we take to protect your personal information. It is important to us that you understand how your data is handled and the measures we’ve put in place to secure it.

By accessing and using our website, submitting any materials, or applying for a position with HarmENT, you consent to the collection and use of your information in accordance with this HarmENT Privacy Policy.

1. Information Collected by Third-Party Services

As described throughout the HarmENT Privacy Policy, HarmENT itself does not generally collect or store personal data directly, except in limited and specific cases. However, several trusted third-party services integrated into our digital and operational infrastructure may collect, process, or store your information as part of their standard functionality. These third-party services function independently and are governed by their own data protection policies, separate from the HarmENT Privacy Policy.

Examples of these third-party services and the data they may collect, in accordance with the HarmENT Privacy Policy, include but are not limited to:

• Website Hosting Provider: HarmENT’s website and email systems are hosted by a third-party provider. During your visit to our website, the hosting service may automatically collect data such as your IP address, browser type, operating system, device identifiers, referral URLs, and other analytics. This data is primarily used to monitor performance, detect technical issues, and ensure the security of the platform. According to the HarmENT Privacy Policy, these third-party hosts manage such information under their own privacy agreements, which we encourage you to review independently.

• Email Hosting Provider: When you sign up for our newsletter, submit a contact form, or engage with us via email, our third-party email provider may collect your email address, IP metadata, and information such as whether you’ve opened or clicked a message. The HarmENT Privacy Policy clarifies that this provider’s handling of your information is subject to its own terms, and HarmENT does not control or guarantee the data security practices of these external platforms.

• Third-Party Platforms and Applications: If you engage with HarmENT via social media platforms or streaming services like Facebook, Instagram, YouTube, Spotify, or similar, those services may collect data on your interactions with our content. This could include viewing history, click behavior, likes, shares, comments, or device data. These third-party platforms use cookies, web beacons, and other tracking mechanisms, and as outlined in the HarmENT Privacy Policy, HarmENT is not responsible for the privacy practices or policies of these external entities.

The HarmENT Privacy Policy emphasizes that while we may use these third-party tools to enhance your experience, all data collected by third parties is done independently of HarmENT’s control. As such, we highly recommend reviewing the privacy policies of any third-party service you encounter while interacting with our brand, content, or communications. Your informed consent and understanding of how your data is handled across platforms is an essential component of the HarmENT Privacy Policy.

2. Information Collected During the Application Process

If you apply for a job, internship, or project with HarmENT, we collect certain personal data to process your application. This includes:

• Personal Identification Information:

  • Name

  • Email address

  • Phone number

• Application Materials:

  • Photos

  • Audio files (MP3, WAV, etc.)

  • Other relevant media or documents

This personal data is used strictly for the purpose of evaluating your application, communicating with you about your candidacy, and providing you with updates related to the application process. We will never use your personal information for purposes beyond the scope of this process without your explicit consent. The HarmENT Privacy Policy ensures that your data is used only in the recruitment context unless otherwise stated.

If you are selected, your personal data may be retained for future reference (e.g., employment verification and record-keeping). However, if you are not selected, your data will be securely deleted or anonymized after a specified period.

3. How We Use Your Information

HarmENT uses your personal data for the following purposes:

• To Process Your Application: We use your information to evaluate your qualifications, review your application materials, and assess how well your profile aligns with the open role or opportunity at HarmENT.

• To Communicate with You: We may use your contact details to keep you informed about the status of your application, any next steps, or requests for further information from you.

• To Improve Our Processes: HarmENT may analyze the data we collect to improve our recruitment and application processes, ensuring we provide a better service to all applicants.

If you are successful in your application, we may retain your information for purposes such as employment verification and administrative requirements. We will inform you of how your data will be stored and used during the onboarding process.

4. Data Retention and Deletion

At HarmENT, we retain personal data only as long as necessary for the purposes for which it was collected. For applicants who are not selected, their data will be retained for a period of 6 months before being securely deleted. This helps us maintain records in case there are any follow-up opportunities that may arise in the future. In the UK, personal data retention is governed by the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. The key principle when it comes to data retention is that personal data should not be kept for longer than necessary for the purposes for which it was collected.

For applicants who are selected, we retain data for administrative purposes, including employment verification, as long as required by law or business necessity. All data retention practices are in full compliance with the HarmENT Privacy Policy, which aims to ensure that personal information is only kept when absolutely necessary.

If at any point you wish to request that we delete your data, please contact us, and we will promptly respond to your request in accordance with applicable data protection laws.

5. Security of Your Data

HarmENT is committed to securing your personal data. Although we do not directly store your data, we rely on third-party service providers to implement industry-standard security measures such as encryption, secure servers, and other protocols designed to protect your information.

Despite these efforts, please note that no online transmission or electronic storage method can be guaranteed 100% secure. While HarmENT takes steps to ensure the protection of your data, we cannot offer a complete guarantee of security.

6. Third-Party Service Providers

As mentioned earlier, HarmENT collaborates with several third-party service providers to operate our website and communication systems. These providers may include:

• Website Hosting Providers

• Email Marketing and Communication Platforms

• Payment Processing Services

• Social Media Platforms (e.g., Instagram, YouTube, Spotify)

Each of these third-party services operates under their own Privacy Policy, seperate from the HarmENT Privacy Policy that governs how they collect, use, and store your data. HarmENT encourages you to review these third-party privacy policies to understand how they manage your data and your rights under their terms.

7. Third-Party Services and Opportunities

The HarmENT Privacy Policy affirms our commitment to transparency when working with third-party service providers. HarmENT collaborates with a carefully selected network of external partners in order to provide clients and users with expanded access to services, exposure, and value-added opportunities that fall outside our direct offerings. These collaborations are designed to support your business or creative goals while remaining in full compliance with the HarmENT Privacy Policy.

Third-party services and professional opportunities offered through HarmENT may include, but are not limited to, the following:

• Press Release Distribution: HarmENT may facilitate the drafting, formatting, and distribution of official press releases via professional newswire services and media partners. These services help increase your project or brand’s visibility in industry publications, blogs, or mainstream news outlets. The HarmENT Privacy Policy clarifies that your participation in these offerings is optional and any data shared for publication will be handled according to the policies of the press distribution partner.

• Promotional Campaigns and Advertising Services: We may offer clients access to exclusive promotional packages or third-party marketing programs aimed at increasing reach, brand recognition, or audience engagement. These may involve collaborations with influencers, paid digital ads, featured placements, or SEO services. As outlined in the HarmENT Privacy Policy, all promotional partnerships are voluntary, and clients are encouraged to evaluate third-party terms independently before proceeding.

• Collaborations with External Businesses and Freelancers: HarmENT may propose joint projects or networking opportunities with vetted professionals, agencies, or creatives who align with your brand’s objectives. Examples include podcast guest spots, shared campaigns, or outsourced creative services. According to the HarmENT Privacy Policy, you are never obligated to engage with any external party, and HarmENT does not assume responsibility for the performance or outcomes of third-party relationships.

In all cases, the HarmENT Privacy Policy ensures that you retain full control over whether or not you participate in any third-party service or offer. HarmENT will present each opportunity transparently, and you may ask questions, request clarification, or decline at any time. HarmENT is not liable for any contracts, service outcomes, or disputes that may arise between you and a third-party provider.

8. Acknowledgment of Third-Party Involvement

By engaging with HarmENT in any capacity—whether through application submission, email communication, website usage, or social platform interaction—you acknowledge the presence and involvement of third-party services, as clearly stated in the HarmENT Privacy Policy. These third-party entities may support technical operations, content distribution, or client services, and often operate under independent terms that are separate from those set forth in the HarmENT Privacy Policy.

The HarmENT Privacy Policy underscores that while HarmENT strives to partner with reputable and secure service providers, we do not control how these external parties collect, manage, or use your personal data. From web hosting platforms to email services and social media applications, each third party is responsible for its own compliance with privacy laws, and your engagement with them is subject to their individual privacy policies—not the HarmENT Privacy Policy.

It is your responsibility to independently review and accept the terms of any third-party provider before submitting personal data, engaging in communication, or using features facilitated by them. HarmENT does not oversee or assume responsibility for how your data is processed by external entities, and the HarmENT Privacy Policy makes it clear that we are not liable for any loss, misuse, or exposure of information resulting from third-party activity.

By continuing to use HarmENT’s services, you acknowledge that your data may be shared with or collected by third-party tools and systems, consistent with the scope of the HarmENT Privacy Policy. We encourage you to reach out if you have any concerns regarding third-party involvement or how it may affect your privacy rights.

9. Changes to This Privacy Policy

HarmENT reserves the full right to update, revise, or otherwise modify the HarmENT Privacy Policy at any time, without prior notice, to reflect updates in our internal procedures, changes in applicable laws and regulations, or the introduction of new services, technologies, or operational practices. These modifications may occur as part of our ongoing efforts to ensure that the HarmENT Privacy Policy remains transparent, compliant, and aligned with industry standards and user expectations.

All changes to the HarmENT Privacy Policy will be made publicly available by updating the content on this page. The revised version will include a clearly marked “Last Updated” date, allowing you to quickly identify when the most recent changes were implemented. We do not send automatic notifications for every update, so it is your responsibility to stay informed of any alterations that may affect how your personal data is managed.

We strongly encourage all users, clients, and partners to review the HarmENT Privacy Policy on a routine basis. By remaining familiar with the policy, you can ensure that you understand how your personal data may be collected, stored, shared, or used in connection with your engagement with HarmENT. If you continue to use our services after updates to the HarmENT Privacy Policy have been published, such continued use will constitute your acceptance of the updated terms and conditions as they apply to the handling of your data.

In cases where revisions to the HarmENT Privacy Policy are considered significant—especially those that may materially affect your rights, the scope of data collected, or how your information is processed—we will make a reasonable and good-faith effort to provide advance notice. This may include, but is not limited to, email notifications, in-app alerts, or other forms of direct communication, depending on the nature of your relationship with HarmENT.

The HarmENT Privacy Policy is a living document, and as such, it will continue to evolve in response to legal, technical, and business developments. Should you have any questions, concerns, or require clarification regarding any part of the HarmENT Privacy Policy, we encourage you to contact us directly. Our goal is to maintain full transparency and to ensure that you feel informed and empowered when it comes to the privacy and protection of your personal data.

10. Contact Us

If you have any questions or concerns regarding this HarmENT Privacy Policy or how we handle your personal data, feel free to reach out to us via:

• Email: [email protected]

• Website: www.harment.co.uk

We are committed to addressing any concerns you may have and ensuring that your personal information is protected in line with this policy.

11. External Links and Resources

HarmENT may provide links to third-party websites such as Spotify or YouTube as part of our service offerings. These external sites are governed by their own privacy policies, which HarmENT is not responsible for. We recommend that you review the privacy policies of these external sites to ensure you understand how your personal data is processed and handled when you interact with them.

Conclusion

HarmENT Privacy Policy

This Policy is designed to inform you of how we manage your personal data, how third-party services may impact your information, and the steps HarmENT takes to ensure the security of your data. As part of our commitment to safeguarding your privacy, we encourage you to stay informed about your rights and how we process your information. Our goal is to provide you with the best experience while maintaining the highest standards of privacy and security.

We appreciate your trust in us and will continue to ensure that your data is handled with the utmost care and respect. Thank you for visiting and engaging with us at HarmENT and taking the time to read the HarmENT Privacy Policy.

HarmENT Privacy Policy v11.63 (updated 01/04/2025)
HarmENT Privacy Policy revision number 12.b (updated 01/04/2025)